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Current Student Workers

• Accepting an additional on-campus job
• Change in citizenship or employment eligibility
• Change of address
• Change of name
• Change to income tax withholding
• Deadlines
• Forms
• Payroll
• Work Study
• Work Schedule Limitations
• Student Employment Information, Policies and Procedures for Student Workers
• Frequently Asked Questions

Working More Than One On-Campus Job

All students who plan to work in multiple on-campus jobs must complete a Student Employment Authorization Information Sheet for each job and submit the forms to the Student Employment Program Office, and await an e-mail notification confirming the approved start date for each job, BEFORE beginning work.

Work study students who work in more than one on-campus job must additionally complete the Permission to Work Two Concurrent Federal Work Study Jobs form and submit it to the Student Employment Program Office.

Students holding more than one on-campus job are required to complete a separate Student Payroll Time Sheet for each job.

When working multiple on-campus jobs, student employees must be responsible for abiding by the University's limits regarding the total number of hours a student may work per pay week (Friday - Thursday) in all jobs combined.

Please read about work schedule limitations for specific information about the maximum allowable hours a student may work per pay week.

To Report a Change of Address

It is essential that students who are presently working in on-campus jobs or who have worked in on-campus jobs during the current tax year, keep their mailing address current with the University. All official forms and documents will be mailed to the address of record. It is the address of record which will be printed on the student worker's W-2 form in January of each year.

Changing an address of record is a two or three step process, depending on the individual student's employment status:

1. Student workers must complete the Change of Name and/or Address form. This form is also available in the Student Employment Program Office and in PDF format online.
   1. Law Students must submit this form to the Law School Registrar's Office.
   2. Non-law students must submit this form to the Student Employment Program Office.
2. Those students who are currently authorized to work on-campus at the time of their address change must also submit the address change into the University's Peoplesoft Help.
3. Notify Renée Ferriere (renee.ferriere@uconn.edu) in the University of Connecticut Payroll Office on the Storrs campus with the new personal information.

To Report a Name Change

It is essential that students who are presently working in on-campus jobs or who have worked in on-campus jobs during the current tax year, keep their legal name current with the University. It is the responsibility of each student who works in a given calendar year to provide the University with information of any legal name change in a timely manner. All official forms and documents will be addressed to the name on record with the University. It is the name of record with the Payroll Department which will be printed on the student worker's W-2 form in January of each year.

Changing a name is a four step process, depending on an individual student's employment status:

1. Student workers must use the Change of Name and/or Address form. This form is also available in the Student Employment Program Office.
   1. Law students must submit a copy of the form to the School of Law's Registrar's Office.
   2. Non-law students must submit this form to the Student Employment Program Office.
2. Those students who are currently authorized to work on-campus at the time of their name change must also submit the name change into the University's Peoplesoft Help.
3. Notify Renee Ferriere (renee.ferriere@uconn.edu) in the University of Connecticut Payroll Office on the Storrs campus with the new personal information.
4. Present the new social security card with the name change to the Student Employment Program Office staff for photocopying. This document is needed as proof that the student's social security records have been changed.

To Change Income Tax Withholding Information

Student workers who wish to make changes in their income tax withholding information must complete new tax forms for either or both the federal income tax withholding, Form W- 4 and/or the Connecticut income tax withholding, Form CT-W4.

Mail completed tax forms to:

Payroll Department - Student Employment
Budds Building
343 Mansfield Road, U-2111
Storrs, CT 06269-4296

or submit them to the Law School Student Employment Program Office for delivery to the University's Payroll Department.

Further information regarding completing state and federal tax forms.