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Payroll and Paycheck Information

Student workers are compensated biweekly, for hours worked. Provided that a student worker meets the established payroll deadlines for time reporting each pay period, the student can anticipate receiving a biweekly paycheck in the Student Employment Program Office at the end of each pay period.

All student employees employed by the University of Connecticut School of Law are required to complete and submit a bi-weekly Student Payroll Time Sheet for each pay period which falls within the student's employment authorization period, including those pay periods when the student works no hours. Students with multiple on-campus jobs must submit a separate time sheet for each job held.

To insure that a paycheck is issued in a timely manner, please adhere to the University's time reporting guidelines.

Paycheck Distribution

All student workers employed by the University and the State of Connecticut are paid bi-weekly and all paychecks are issued for work completed during the pay period prior to the current pay period, i.e. on a two week delay.

A traditional paycheck is generated for all student workers unless the student initiates a direct deposit agreement by completing and submitting the UConn Direct Deposit Authorization Agreement form. Direct deposit allows the University to electronically transfer funds to a personal checking or statement savings account. There will be a delay of several pay periods before the authorization for direct deposit is granted.

Newly hired student workers must be aware that there may be a delay in receiving an initial paycheck. It takes several days from the date that a student submits all the necessary employment authorization paperwork to the Student Employment Program Office for the paperwork to be fully processed at the Storrs campus and the State Comptroller's Office. A delay of as much as six weeks may occur before the University's automated payroll system is able to cut the initial pay check for a given employment authorization. The length of the delay is partially determined by the point in a given pay period when the completed employment authorization paperwork is received.

Student paychecks and direct deposit receipts are available for students to pick up after 3 PM on Thursday of each pay week in the Student Employment Program Office. Students are asked to sign for their respective paycheck. Student workers may authorize a third party to pick up their paycheck by notifying the Student Employment Program Office in writing.

Time Reporting Guidelines

1. Complete time sheet in ink. University payroll records are audited by both internal and external auditors. Time sheets are considered official state records and must be completed in ink. Pencil reporting can easily be altered and is therefore unacceptable for time reporting.
2. Print legibly.
3. Record the correct pay period end date (month/day/year), using the dates listed on the reverse of the time sheet.
4. Record work hours in quarter hour increments. The University's payroll system will not accept time reporting in increments smaller than .25 hours. The system does not recognize minutes or seconds.
5. Provide a supervisor's signature on time sheets reporting work hours (no supervisor signature is required when submitting a zero balance time sheet).
6. All time sheet submissions must be signed by the student worker.
7. Submit time sheet by the deadline set by the School of Law Student Employment Program Office. Student Payroll time sheets may be placed in a wire basket located at the law library circulation desk or submitted directly to staff in the Student Employment Program Office.

Payroll Deadlines

The University of Connecticut operates on a Friday-Thursday pay week. Generally, completed time sheets must be received in the Student Employment Program Office before the close of the law library on the day prior to the pay period end date. Time sheets are routinely due on the 2nd Wednesday of each pay period. Occasionally, due to state and federal holidays and other matters outside of the Law School's control, payroll deadlines are adjusted to accommodate holidays or emergency situations. Announcements are sent via e-mail to all student workers and their supervisors when deadlines are changed.

Pay Period End Dates/Payroll Deadlines for 2008-2009

Wednesday Time Sheet Deadline at Library closing time	Thursday Pay Period End Date	Paycheck Distribution Thursday after 3:00pm
06/04/08	06/05/08	06/19/08
06/18/08	06/19/08	07/03/08
07/02/08	07/03/08	07/17/08
07/16/08	07/17/08	07/31/08
07/30/08	07/31/08	08/14/08
08/13/08	08/14/08	08/28/08
08/27/08	08/28/08	09/11/08
09/10/08	09/11/08	09/25/08
09/24/08	09/25/08	10/09/08
10/08/08	10/09/08	10/23/08
10/22/08	10/23/08	11/06/08
11/05/08	11/06/08	11/20/08
11/19/08	11/20/08	12/04/08
12/03/08	12/04/08	12/18/08
12/17/08	12/18/08	* Wednesday, 12/31/08
* Monday, 12/29/08	01/01/09	01/15/09
01/14/09	01/15/09	01/29/09
01/28/09	01/29/09	02/12/09
02/11/09	02/12/09	02/26/09
02/25/09	02/26/09	03/12/09
03/11/09	03/12/09	03/26/09
03/25/09	03/26/09	04/09/09
04/08/09	04/09/09	04/23/09
04/22/09	04/23/09	05/07/09
05/06/09	05/07/09	05/21/09
05/20/09	05/21/09	06/04/09
06/03/09	06/04/09	06/18/09

* Time sheet submission deadlines and check distribution dates are adjusted to accommodate holidays and/or other situations. Email notifications will be sent as a reminder pay period end dates changes.